July 5, 2022

Now Hiring: Operations and Special Projects Coordinator (Maternity Leave)

Summary

The Jane Goodall Institute of Canada is seeking an exceptional Operations and Special Projects Coordinator for a one-year maternity leave contract.

Description

The Jane Goodall Institute of Canada is seeking an exceptional Operations and Special Projects Coordinator for a one-year maternity leave contract. We are looking for a versatile, positive self-starter and multi-tasker who can contribute to the general operations of the organization, while supporting the coordination of special projects, including fundraising and program-related events. This position requires taking responsibility and accountability for important functions, along with utmost discretion in handling confidential information. A liaison for a wide range of stakeholders, this individual will report to the Director of Finance, with line management to the Manager of Development. Passion for JGI Canada’s mission is a key success factor for any candidate.

Scope of Responsibilities

Operations & Administration (60%):

Review and respond to incoming correspondence, inquiries and phone calls in a timely manner
Schedule, organize, and prepare for JGI staff meetings including off-site locations, logistics and post-meeting minutes or notes
Prepare documents, presentations, and materials for diverse stakeholders
Organize supporting documents for accounting and financial record-keeping
Manage contracts, confidential records and inventories of assets and office supplies
Develop, review and update JGI Canada policies and corporate documents as required
Provide administrative support to the CEO, and Board of Directors including scheduling meetings, preparing and distributing agenda, distributing board documents, taking minutes and maintaining board records and member documentation
Ongoing development and management of the Institute’s volunteer program
Liaise with the IT department to provide technical support for the organization
Monitor and maintain a safe, efficient, professional office environment and act as the liaison with the landlord – University of Toronto

Special Projects (40%):

Assist the Manager of Development with planning and execution of Dr. Goodall’s speaking engagements in Canada (virtually and in-person)
Research potential sponsors and build event sponsorship packages
Coordinate volunteer recruitment for events and other special projects
Develop creative event materials as necessary
Strategize new and innovative event opportunities for the Institute
Assist the Manager of Development with the coordination of logistics for donor trips in Africa
Assist with the preparation and logistics for other JGI events, including travel and accommodations arrangements and on-site support
Other duties or special projects as assigned

Qualifications:

Post-secondary education and minimum of 3 years’ related administrative, operations and event planning experience (combination of work experience, education, and training)
A highly developed sense of judgment and discretion with confidential and sensitive information
Proven ability to operate professionally and with consistently high standards of excellence and responsibility
Outstanding organizational skills and demonstrated ability to effectively handle multiple tasks simultaneously, prioritize work, and complete deliverables
A self-starter, able to think critically and be proactive in anticipating needs and taking initiative
Excellent written and verbal communication skills
Proficiency with Microsoft Office (Word, Excel, PowerPoint) and G-Suite
Ability to work from home and to occasionally work in the JGIC office at the downtown Toronto campus as needed

About the Jane Goodall Institute of Canada

Founded in 1977, the Jane Goodall Institute (JGI) is a global, community-centred conservation organization that advances the vision and work of Dr. Jane Goodall in over 30 countries. It aims to understand wildlife and their habitats, and to empower people to be compassionate citizens dedicated to conservation.

The Jane Goodall Institute of Canada furthers this work here in Canada by mobilizing local and national movements around the convergence of three crises: climate change, biodiversity loss, and environmental inequity, while engaging youth, communities, corporations and governments. In Africa, we support community-centred conservation programs in the Republic of Congo, the Democratic Republic of Congo, Uganda, Tanzania, and Senegal. To learn more about our work, visit www.janegoodall.ca.

How to apply:

If you’d like to join us to turn hope into action, apply through Charity Village with a cover letter and resume.

JGI Canada is committed to the principle of equal employment opportunity and does not discriminate on the basis of race, national or ethnic origin, religion, age, gender, sexual orientation, family status or disability. If you have a disability and would like to inquire about individualized application support, please contact us at info@janegoodall.ca.

The deadline for application is Monday, July 18th. We thank all applicants for their interest. Only those selected for an interview will be contacted.

Please note: Applications must be accompanied by a covering letter explaining why we should hire you and why you want to work at JGI Canada.